BILL AND INVOICE MANAGEMENT AUTOMATION
Invoice Management Software: Automate Managing Invoices with Pluto
Collect, approve, pay, and reconcile invoices with an all-in-one payables solution.
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Trusted by some of the largest Account Payables Teams
TVC & Music Video Production
Government Services
Aviation Company
Transportation
Travel
Largest Chemical Distributor
Real estate platform
Beauty
Transportation
TVC & Music Video Production
Government Services
Aviation Company
Transportation
Travel
Largest Chemical Distributor
Real estate platform
Beauty
Transportation
Real Estate
Mobile Car Services
Proptech company
Advertising and PR
Media
Media
Public Relations
Payments platform
Real Estate
Mobile Car Services
Proptech company
Advertising and PR
Media
Media
Public Relations
Payments platform
Save your AP team 80+ hours every month with Invoice Pay automation
Automate manual invoice management work, approvals, budget controls, and manage your cash flow - all before initiating any spends.
Capture invoices instantly, bypass manual data entry
Forward invoices by email or upload them directly. Ditch time-consuming data entry with Pluto's AI OCR recognition to capture vendors and invoice details.
Replaces manual data entry & physical invoices
Get the right people to approve invoices with fully customized and auditable workflows
Set multi-level approval workflows based on various invoices & internal company policy criteria. With Pluto, ensure compliance by making sure that the right people sign off every time.
Replaces tools like Approval Max, Jira & manual email-based approval routing
Pay vendors across the globe with ZERO international wire transfer fees using Pluto Cards
Make bulk local or international payments to multiple vendors via our one-click wire transfer within T+1 days or the Pluto cards to get the best FX rate the market can offer.
Replaces traditional, expensive, and slow bank transfers.
Seamlessly reconcile invoices with accounting
Easily integrate your invoices and payments with your ERP accounting systems to close books 10x faster.
Replaces manual reconciliation
Never miss an invoice due date
Pluto automatically reminds approvers & admins when an invoice is due, so your AP team has one centralized view of all of their action items every day.
Replaces late invoice payments
Pluto definitely helps the business manage their operational spending in a most efficient manner and provide visibility of how the forecast would look like. Before Pluto, me as a CFO had to wait for a month end report to understand the spending and frequency of the same but now with Pluto have much better visibility on each department and their frequency of spending.
Control every payment, proactively
Transparent
Say goodbye to scattered invoices and obscure payments. Effortlessly upload invoices, get the right approvals, track their status, and gain real-time insights into your financial landscape.
Decentralized
Break free from the constraints of a centralized system, empowering each department to handle its invoices autonomously while maintaining overall control and oversight.
Auditable
Pluto Bills makes auditing a breeze. Our platform logs every action, every approval, and every payment, creating a comprehensive audit trail that stands up to scrutiny.
Invoice Management + Invoice Payments
Every week we receive 20-30 invoices across our company that need to be processed. Before Pluto, our team would manually input details of every single invoice, digitize them & send them to approvers via email. This quickly became extremely difficult to manage.
With Pluto, we now have all of our invoices in a centralized location for review, processing, and payment.
Modern spend management on the go
The Pluto mobile app brings streamlined spend management to the palm of your hand.
A platform that just keeps giving
Maximum cashback on all FX transactions on invoice payments made using Pluto Card
Quicker invoice turnaround time - from upload to payout
Weekly time-saving with automated invoice filings & accounting sync
Currencies in which international invoices can be seamlessly paid
FAQ
What is invoice management?
Invoice management is the process of managing invoices, which includes storing, verifying, approving, and processing them. The aim is to ensure accurate and timely payments with consistent data across the accounting systems.
What are the challenges in manual invoice management?
Managing invoices manually is a challenge for all the teams.
- Accounts Payable Team: It has to verify and reconcile piles of invoices while striving to adhere to stringent budget expectations.
- Department heads or employees: They have to manage complex paperwork, including invoices, purchase orders, purchase requests, GRN, etc., and experience delays due to unclear submission processes.
- Finance and Accounting Teams: They spend significant time sorting through invoices and encounter difficulties in effective communication during the process. Moreover, they struggle with using different systems for managing and processing invoices.
What is the best way to keep track of bills?
The most effective way to track invoices is by using an invoice automation tool that streamlines the entire process on a single platform. This tool automates invoice extraction via optical character recognition (OCR) and acts as a centralized hub for comprehensive bill management, allowing approval workflows, collaboration, verification, storage, and end-to-end bill management.
What are the components of invoice management?
Invoice management involves invoice receipt, verification, approvals, payment processing, and record-keeping. It begins with receiving invoices from vendors or service providers. Verification involves checking the accuracy and legitimacy of these invoices. Approvals are sought through predetermined workflows before payment processing. Once approved, payments are executed, and the entire transaction is recorded for financial records. This process ensures transparency, accuracy, and adherence to financial protocols within an organization.
How does Pluto help in managing invoices in one place?
By consolidating the fragmented aspects of invoice handling onto a single platform, Pluto enables you to take control with real-time visibility. From receiving invoices to effortlessly clearing multiple bills with just one click, Pluto eliminates manual tasks. Here's how Pluto simplifies the process:
- Extracts invoices from email and WhatsApp, capturing the information on a unified platform
- Notifies stakeholders for verification and approval through customizable multi-level workflows
- Syncs with accounting software and ERP for consistent data across all platforms
- Identifies duplicate invoices, preventing double payments
- Facilitates payments with multiple options, offering the best forex rates and a 2% cashback on 200+ currencies
