What Are Reimbursements? Types, Policies & Management Tips
Business expense reimbursement is one area of spend management that business owners do not always give its due. And yet, nearly every organization will have to reimburse employees for their expenses at some point.
Part of the problem is that these expenses can vary significantly, from buying office supplies to traveling or even medical costs. If your business deals with many types of expense reimbursements, you might wonder what you need to cover and how you should handle it.
If you’ve had trouble working out your organization's different business expense reimbursements, or you want to learn more about repayments, you’ve come to the right place.
Today, we’ll take a look at the different types of business expense reimbursements and even share some tips to help you streamline your expense reimbursement process.
The Definition Of Reimbursements
A business expense reimbursement is simply the act of paying back an employee for expenses incurred while performing a job for your organization.
Technically, almost any type of expense can qualify as a business expense for the purpose of reimbursement, depending on the reimbursement policies of the business. But to give you a clearer idea, here are some common examples of reimbursable expenses:
- Business travel costs
- Meals and entertainment
- Employee education or training
- Medical expenses
- Gas expenses for a company-issued or private vehicle
- Business supplies or tools
- And other miscellaneous business-related expenses
You could handle these expense reimbursements individually, meaning you review each expense separately, or you could create a policy for employee expense reimbursement.
Do I Need to Have an Expense Reimbursement Policy?
You are not required to have an expense reimbursement policy, and in some cases, reimbursing expenses is not even mandatory to begin with. Though that largely depends on the legal framework of your country.
However, since it is customary in the UAE and the MENA region to reimburse employees for expenses, then it would be wise to create guidelines and policies to help you organize and streamline that process.
Creating a policy for reimbursements helps set the right expectations for employees about what qualifies for repayment and enables you to streamline your expense reimbursement process.
With an expense reimbursement policy, your employees will know precisely what they can be reimbursed for, how to request said reimbursement, and how long it would take to receive the funds.
Types of Reimbursements
Whether you have a business reimbursement policy or not, you need to have a clear picture of which expenses your employees might incur for your business and how you would go about reimbursing them.
- Is the expense tax deductible?
- Is this a common type of business expense in your industry?
- Do you have a policy in place for this expense?
- Are there any types of emergency purchases that an employee might need to make?
Expenses that are commonly reimbursable include:
Traveling and accommodation
One of the most common types of reimbursement requests is for travel expenses. Gas has been a particular pain point for many businesses in the MENA region due to the rising costs of fuel. Other examples of travel expenses include moving to and from an airport or travel terminal, travel tickets, public and private transportation expenses, car rentals, and lodging.
Office supplies and communication
If your organization relies heavily on digital work, you might need to reimburse your employees for supplies like laptops, tablets, software purchases or subscriptions, training materials, and more.
Also, if your team needs to move around frequently and you need to maintain communication at all times, reimbursing them for their cell phone plans might be necessary. In particular, this applies to teams in sales, marketing, and business development.
Food and entertainment
Business trips typically cover employee meals as reimbursable expenses. As long as the expenses are incurred in the interest of the business, they’re reimbursable.
Other expenses
Medical expenses, such as health insurance, insurance premiums, and tuition, are another form of employee expense that is often reimbursed by companies. If your business deals with these types of expenses, make sure you have a clear policy for handling them.
5 Tips to Simplify your Reimbursements
Managing your business expense reimbursements can be a hassle if you don’t have a specific process in place to do so, and sometimes even if you do.
If you struggle with your expense reimbursement reports, consider following these tips:
Learn What you Need to Reimburse
Although the legalities of employee reimbursements vary from country to country, it’s traditionally customary for employers to reimburse their employees for expenses incurred on behalf of the company.
It is important to note, however, that your employees cannot claim reimbursements for every purchase made, only those that are specifically tied to your business in some form.
While the specific type of expenses you have to reimburse will vary from industry to industry, you should have a general idea of what costs an employee might have to cover out of pocket in the process of working for you.
- Do they need to travel around in their own vehicle?
- Do you need them to be communicated at all times?
- What kind of equipment do they require?
- Are there any health risks associated with their job?
These types of questions can help you figure out which expenses you will have to deal with. Clear guidelines about what is and isn’t reimbursable will help reduce instances of fraudulent reimbursement requests.
Use a Spend Management Platform
With the right expense management software, you would be able to automate and optimize end-to-end workflows throughout your process.
For instance, with a spend management platform like Pluto, employees can use a mobile app to record expenses as they incur them.
In this way, your employees no longer have to save receipts or wait before entering their expenses. Plus, Pluto can automatically assign reports to the right reviewer, making the review and approval process more efficient.
Not only that, but Pluto can also tag the receipt so the categorization of the expense is much easier and reporting is real-time.
In addition to providing digital copies of relevant documents, Pluto can notify your finance team of approvals and deadlines.
Spend management platforms enhance collaboration
Pluto’s expense management solutions come with an employee portal so that your finance team can collaborate seamlessly with your employees.
This allows you to save time when you need to discuss any irregularities with their expense reports. Additionally, your employees can use Pluto to check the status of their reimbursement requests.
The finance team can also use Pluto to manage costs more efficiently due to its analytical capabilities, real-time reporting and instantaneous spend limit settings.
Create a Thorough Expense Reimbursement Policy
When creating your reimbursement policy, you’ll want to make sure that it covers as many angles as possible.
One way to do so is to invite stakeholders from multiple different departments, such as HR, finance, legal, and procurement, to a brainstorming session, as their knowledge will make it easier to draft the policy.
Crafting your reimbursement policy
It’s also critical to consider the following when drafting your expense reimbursement policy:
- The specific type of expenses that can be reimbursed
- The process your employees need to follow to submit their expenses, including any proof and supporting documentation
- Whether any allowances will be given for expenses, and how to manage any excess
- The specific time an employee has to submit their expense report
- How the approval process will be handled
- When and how your employees are reimbursed
Promote the adoption of the policy
One way to help employees adopt the policy more quickly is by making it readily available to them. The policy should be emailed to your employees or posted on your internal networks.
Employees should be informed when they will receive their payment from the company. You should set up a transparent and clear process to communicate what can be expected in terms of expense reimbursement.
Be extra clear about deadlines and payments.
Be sure to let them know how they will receive the payment, such as via direct deposit or check, as well as how they will receive recorded confirmation of the payment made (such as a statement on their paycheque). You can complete this step easily with the help of an online payroll solution.
It is important to keep things running smoothly when it comes to paying employees. By processing reimbursements timely and reliably, you can easily prevent frustration caused by late payments.
Having your employees pay out of their own pockets and not receiving payment back sooner rather than later can cause unnecessary ill feelings toward your company. When you handle reimbursements well, it reflects back on you as a respectable and considerate employer who cares about employees.
Make sure your employees follow the deadlines you set
You need to provide employees with deadlines for submitting expense reports, such as one week before their next pay date, so they can be reimbursed and get approval for their claims.
Make sure the expense reports comply with the policy guidelines by giving yourself enough time to review them. By doing so, you can consult with the employee if there are any discrepancies, missing or incomplete documentation, or expenses that do not fall within the policy.
It’s important to submit expense reports on time since certain business expenses are tax deductible.
Optimize Your Expense Reimbursement Management Process
It’s not enough to know what your expenses are and to create a policy for their reimbursement.
You also need to make sure that your reimbursement process is organized and efficient.
Otherwise, you run the risk of creating bottlenecks if you get slammed by more requests than you can handle. You can avoid this by optimizing the process used to submit reports and their attachments, ensuring all reports are reviewed in a timely manner and processing reimbursements as quickly as possible.
Having put all of this in place, it’s now time for the audit. The importance of audits is particularly important for enterprises and mid-size firms where employees incur large expenses. Auditing your expense reports also helps you identify loopholes in your policy and reduce instances of fraudulent claims.
You can also use audits to analyze your business expenses and identify areas for reduction.
Ensure there is an organized system for expense reimbursement requests
You should ensure that the system your employees need to use to submit their expense reports is easy to use and understand.
Pluto allows the employee to submit all necessary supporting documentation, such as their receipt, the total amount of the purchase, a description of the goods or services purchased, and the date of the transaction.
What qualifies as supporting documentation?
Ticket stubs, credit card statements, receipts, invoices, and vehicle logs are acceptable records. To minimize employee time spent sending in expense reports, you should simplify, streamline, and digitize the process as much as possible. For instance, Pluto allows the employee to submit a picture of their receipt.
Use a Corporate Card or Direct Deposits to Remove the Need for Reimbursements
A corporate p card is a great way to prevent employees from paying out-of-pocket for business expenses.
You can track your expenses more efficiently and effectively with corporate cards, which provide spending limits that prevent employees from abusing their privileges.
Consider issuing corporate cards only to your regular travelers, or try direct deposits if you’re concerned about the cost.
Alternatively, you can also use direct deposits of reimbursement funds to eliminate the reimbursement process.
Two benefits result from this: One great perk of following either process is that your finance teams will have better visibility into the reimbursement process, making auditing employee expenses easier.
Key Takeaways
- The best way to deal with business expense reimbursements is to have a rock-solid reimbursement policy in place. This way, you can reimburse employees for their costs on your terms.
- Another great way to manage your expenses is to make use of a corporate card to eliminate the reimbursement process altogether, though this might not be feasible for all cases.
- As in many situations, your best option will most likely come in the form of digitization. Using a spend management platform like Pluto, will not only give you much better visibility over your employee spending but also streamline the reimbursement process for you.
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•
Vlad Falin
How IT & Procurement Teams Should Evaluate Spend Management Products
In today's fast-paced business world, managing expenses can be a daunting task for IT and procurement teams.
To help you out, we compiled a list of features and functionalities that you should consider when picking your spend management platform.
Spoiler alert, Pluto has them all.
PCI DSS Level 1 Provider
One of the essential features that should be given high importance is the product's PCI DSS Level 1 compliance.
The Payment Card Industry Data Security Standard (PCI DSS) is a set of guidelines and security requirements designed to safeguard payment card data.
The standard was developed by major credit card companies, including Visa, Mastercard, American Express, Discover, and JCB, to ensure that all companies that handle payment card data maintain a secure environment. PCI DSS compliance helps to prevent fraud and data breaches, protecting both the company and its customers.
PCI DSS Level 1 is the highest level of certification a company can achieve for PCI compliance.
It requires companies to undergo a rigorous independent audit to ensure compliance with all 12 of the PCI DSS requirements, including network security, access control, and vulnerability management.
Achieving PCI DSS Level 1 certification demonstrates that a company has a comprehensive and effective security program in place to protect payment card data.
When evaluating corporate spend management products, IT and procurement teams should look for products that have achieved PCI DSS Level 1 compliance to ensure that the product meets the highest security standards.
This will help to ensure that the company's payment card data is adequately protected and that the company is meeting its compliance obligations. By prioritizing PCI DSS Level 1 compliance, IT and procurement teams can help to safeguard their company's reputation and financial well-being.
Being PCI DSS Level 1 compliant is essential for any organization that handles corporate card information, as it provides a high level of security and assurance that the organization is taking all necessary measures to protect its customers’ data.
Pluto Card is proud to be PCI DSS Level 1 compliant. This means that our customers can trust that we have taken all necessary measures to secure their data and protect it from unauthorized access.
We also partner with vendors who are held to the highest security standards, such as PCI or SOC2 compliance.
Passwordless Login
Passwordless login is a secure and convenient way for users to access their accounts without the need for a password. It is an effective way to protect against unwanted access to your account, as passwords can be easily compromised or stolen. By tying your Pluto access with a company email account provided by your organization ensures that when your employees lose access to their company email address they also lose access to Pluto.
At Pluto Card, we understand the importance of passwordless login, and we offer this feature to our customers. With our passwordless login feature, our customers can access their accounts quickly and securely, without the need for a password.
Activity Log And Audit Trails
Activity logs and audit trails are crucial for ensuring strict auditing everywhere. An activity log records all user activity within an application or system, while an audit trail provides a record of all changes made to data within the system.
Pluto Card offers a 7-year audit log, which means that our customers can track critical changes made to their data over a seven-year period.
Data Access
Employees that are using our platform have only as much access as they need, and we have infrastructure redundancy built into Pluto, which means that all compute and data is run in multiple geographies.
Business continuity is paramount at Pluto - to this end, we ensure data redundancy with redundant backups in multiple geographies as well.
In addition, at Pluto, your application data is always encrypted in transit, and at rest.
Continuous Security Scans
Pluto also provides a continuous security scan, which tackles multiple dimensions, including code or dependency vulnerabilities, infrastructure, and public endpoint scans.
Our customers can be assured that we take security very seriously and are always on the lookout for any potential security threats.
In the event of a security incident, we have an immediate incident response plan in place and will notify impacted customers without undue delay of any unauthorized disclosure of customer data.
24x7 Customer Support and Dedicated Account Manager
In addition to these security features, Pluto Card also provides 24x7 customer support.
We understand that our customers need support around the clock, and we are always available to help with any questions or issues that may arise.
Data Infrastructure, Redundancy and E2E Encryption
We also provide infrastructure and data redundancy, which means that our customers’ data is highly available and secure, even in the event of a system failure or outage.
Data is always encrypted in transit, which means that it is always protected during transmission between servers or devices.
Finally, another crucial feature that IT and procurement teams should consider when evaluating corporate spend management products is data residency and retention policies.
Pluto Card offers an audit trail for changes to customer data, so we can track who did what.
Additionally, we have a data residency promise of 7 years, which means that we retain customer data for that period of time.
This can be important for compliance with regulatory requirements, such as tax or financial reporting.
Conclusion
In conclusion, when evaluating corporate spend management products for your enterprise, it’s essential to consider the security features that the product offers.
PCI DSS Level 1 Compliance, passwordless login, activity logs and audit trails, and data residency and retention policies are all critical features that can help ensure the security and integrity of your organization’s financial data.
Pluto Card offers all of these features, along with 24x7 customer support and infrastructure and data redundancy, making it an excellent choice for organizations looking for a secure and reliable corporate spend management solution.
For more information visit plutocard.io and book a demo.
•
Leen Shami
How to Take Control of your Employee’s Fuel Reimbursements
Many companies require in-person meetings, site visits, or attending events. Whatever the business-related travel may be, fuel reimbursement comes into the picture.
What is Fuel Reimbursement?
In a nutshell, fuel reimbursement is when an employer reimburses you for the cost of fuel used for business purposes.
While other countries may consider this a travel expense or a mileage reimbursement, the UAE considers this a 'fuel reimbursement.'
Why Did Reimbursing Travel Expenses Grow?
In a post-pandemic world, where many companies are going back to the norm of office work, it is common for travel reimbursement costs to increase.
The mileage reimbursement rate has risen with regular office hours, more in-person meetings, and less remote work. But that's not the only reason.
Due to the surge in fuel costs globally, it's no surprise that consumers are becoming more aware of their travel expenses.
The UAE alone has seen a significant spike of 74% in fuel prices and petrol prices over the last 7 months, indicating that reimbursing travel expenses grew.
Subsequently, UAE companies have seen a 38% increase in fuel reimbursements and travel reimbursement requests from their employees. Inflation alongside a post-pandemic world, fuel reimbursement expenses have become the most requested reimbursement category in the UAE.
A study by Bayzat has shown that fuel is among the most requested reimbursements category for UAE employees, with an increase of 18% in the average amount per reimbursement since January.
This indicates that companies and employees have spent more time managing and filing fuel reimbursement expenses.
Unsurprisingly, the cost of average travel reimbursements has increased with the significant spike in fuel prices and petrol prices these past few months.
With Pluto's corporate cards, companies can wave goodbye to everyday fuel reimbursement expenses' pain points by issuing their employees fuel cards to keep track of their fuel expenses and travel reimbursement costs.
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Why Use Pluto Fuel Cards For Fuel Reimbursement?
There are many advantages to using Pluto fuel cards for business travel expenses:
Create unlimited fuel cards
Create and distribute as many virtual or physical fuel cards as needed for your employees, so you won't have to worry about travel expenses, mileage reimbursement requests, or having to reimburse employees.
Set limits on fuel cards
Create fuel cards for employees with daily, weekly, or monthly spending limits to keep track of employees' fuel expenses.
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Track fuel expenses in real-time
It's essential to keep track of what is being spent and where. With Pluto, you can:
- Get notified as soon as a fuel expense is made so you know who spends what, where, and when.
- Keep track of average travel reimbursements' costs, travel expenses, and employee expenditure data to avoid going over budget on fuel expenses.
No more end-of-month expense reports on fuel!
Digitized receipt reconciliation
Whether your employees are using personal vehicles or company vehicles, they can simply make a transaction with their personal card, snap a picture of the receipt and upload it to the Pluto dashboard for fuel reimbursement.
Alternatively, UAE companies can issue their employees virtual or physical cards, and the receipt can be attached to the business expense by dragging and dropping it onto the Pluto dashboard.
No more searching through piles of paper receipts!
Fill up your tank anywhere
Once you issue your UAE employees a virtual or physical fuel card, they can use it at any gas station in the UAE for business travel expenses.
While requested reimbursements for fuel expenses grew over five-fold over the past couple of years, there is a solution to make CFOs' and finance teams' lives easier; Pluto Card.
With Pluto, finance teams have an all-in-one integrated platform for fuel reimbursements, budget & spend control for business travel expenses, and fuel receipt reconciliation.
Fuel Reimbursement vs. Mileage Reimbursement
When looking for information about fuel reimbursement, another term that you may stumble on frequently is mileage reimbursement. While they are similar and sometimes interchangeable, they are not the same.
What is Mileage Reimbursement?
Mileage reimbursement refers to the practice of reimbursing employees for business-related travel expenses.
While it accounts for fuel, it also considers lease, vehicle depreciation, and other car-related expenses. This type of reimbursement is usually given per mile driven.
In some countries, mileage reimbursement refers to accounting rules and categories that help standardize expenses.
What is Fuel Reimbursement?
Fuel reimbursement, on the other hand, only covers the cost of fuel used for business travel. It doesn't take into consideration any other car-related expenses. This type of reimbursement is usually given based on receipts.
The difference between fuel reimbursement and mileage reimbursement is that mileage reimbursement takes into account all car-related expenses, while fuel reimbursement only covers the fuel cost.
How Does Fuel Reimbursement Work?
If you use your car for business purposes, you can be reimbursed for the fuel costs incurred. The reimbursement is usually calculated based on the number of kilometers traveled or miles driven.
However, to qualify for fuel reimbursement, you will need to keep accurate records of your travel expenses. This includes maintaining a logbook of your travels and keeping receipts for all fuel purchases.
To ensure that employees are reimbursed correctly, they need a receipt and an accurate logbook. Fuel and travel expenses can be included as costs, but you must show all travel logs if necessary.
What Counts as Business-Related Fuel Reimbursements?
Here are some examples of obvious and less obvious fuel expenses that you can get reimbursed for when you are an employee:
- Traveling for a client meeting;
- Driving to pick up anything on behalf of the company;
- Driving to the airport to pick up a client or a colleague;
- Going to another city for a business-related event;
Anything done to advance the business, big or small, is business related.
Is Commuting to Work a Business-Related Expense?
While some big corporations may reimburse you for commuting to and from work, typically, commuting is not considered a business expense.
What to Track For Fuel Reimbursement?
Keeping a gas log is one of the best ways to ensure employees are correctly reimbursed while companies have a clear overview of their travel expenses.
Last but not least, when you put fuel reimbursements into your profit and loss statement to apply them as costs (which you should), you must have a detailed log of travels - in case the tax authority wants a record.
Here is the main employee expenditure data that you should store in your fuel reimbursement logbook:
- Date of each journey
- Start time and end time of driving.
- Purpose of the trip.
- Kilometers driven.
If a company provides employees with company cars, this is all. But, if you're filing for fuel reimbursement while traveling with your personal vehicle, you will have to provide the following:
- Brand of the car and the year it was made.
- Average fuel consumption as per the car documentation.
- Engine size or engine capacity.
- Copy of car technical documentation.
Does an Employer Have to Pay For Fuel?
Most companies reimburse fuel expenses for employees who need to travel for business, but there might be some limitations. For example, a company may ask you to use its corporate Careem account for business travel.
Typically, if you incur the cost of fuel, your company will reimburse you as it is a cost tightly associated with the business.
Is Fuel Reimbursement Tax Deductible?
A massive shift for UAE companies will be the introduction of corporate taxes in 2023. With a corporate tax rate of 9%, UAE companies must keep track of all their spending. Fuel reimbursements fall under that category, as they can help reduce the amount of taxable income that a company has.
If you have a fuel reimbursement policy in place, it will help ensure that all of your employees are mindful of their spending on fuel and that they only claim back what they have spent.
Pluto allows UAE companies to issue unlimited fuel cards while centralizing the expense in one dashboard, so you can see in real-time how much is being spent and the number of tax-deductible costs your employees are making.
•
Leen Shami
What is Pluto Card?
What is Pluto Card?
At Pluto, we believe better expense management should be within everyone's reach. We solve MENA finance teams' pain points by replacing their business credit cards with Pluto corporate cards to help manage their expenses, saving them time and money.
How do we do that?
Create Unlimited Corporate Cards
When multiple employees have access to one company credit card, it can be difficult for finance teams and business owners to track how much is being spent and where.
The result: everyone texting the CEO or CFO for OTPs during important meetings.
Pluto makes it easy to create and distribute virtual and physical corporate cards to each employee. Not only does this minimize fraud risk, but it also makes expense tracking simpler for finance teams, CFOs, and CEOs.
With Pluto’s unlimited corporate cards, you’ll be able to:
- Create virtual cards in seconds.
- Receive physical cards in 1-2 days.
- Use cards for vendor-specific cases.
- Assign every employee a budgeted corporate card.
Spend Control
Are you running ads at a cost that exceeds your marketing budget? Are you providing new hires with an allowance to cover the costs of their office equipment and software, or do you offer employees additional perks such as a monthly gym stipend?
Pluto gives you the ability to set limits and take control of your company’s business expenses, hassle-free.
With Pluto’s all-in-one expense management platform, you’ll be able to:
- Assign virtual or physical cards with spend limits.
- Allocate a specific budget towards daily, weekly, or monthly expenditures.
- Create a single-use purchase card that automatically deactivates once it is used.
- Control spending for different departments by allotting a budgeted amount to be spent.
Goodbye overspending 👋🏼
Reimburse In Record Time
Reimbursements can be a painful process when the end of the month rolls in. Whether you’re scrambling to find lost receipts, trying to match receipts to their expenses, or organizing them in a document, there’s no easy way.
Drag & drop receipts
Pluto makes it easy for employees to list receipts.
Once a business expense is made by an employee, they’ll be able to drag & drop an image or screenshot of the receipt onto the Pluto dashboard.
Yes, as simple as that.
Easily reconcile receipts
Pluto allows you to seamlessly submit your receipts onto the platform. With Pluto, reconciliation is a breeze.
Once a business expense is made:
- Attach receipts to card transactions with just a few clicks.
- Transactions will automatically be categorized.
Add a memo to every transaction.
Get reimbursed in minutes
Waiting till the end of the month to get reimbursed for out-of-pocket business expenses is no longer necessary!
Pluto gives you the opportunity to get reimbursed in minutes.
Once a reimbursable out-of-pocket expense is made, head to the Pluto dashboard to log the expense and get reimbursed as soon as it is approved.
Get Real-Time Data
Your month-end expense report comes in—and you find that you've spent more money than budgeted. Again.
With Pluto, you can stay on top of your expenses at any given moment.
By getting real-time data, you can view reports of your company’s spending and ensure that your company’s finances are in check.
It's simple, Pluto helps you avoid overspending and keep track of your company's finances in real-time.
So what does this mean for you?
- See transactions happening on your cards in real time.
- Receive notifications about every single card transaction, if needed.
- Collect information on which vendors your company is spending the most money with.
- Identify which employees or departments are spending the most.
- Get an overview of the expenses you have incurred daily or month-to-month.
Pluto allows you to adjust if spending has gone off course—and plop some celebratory balloons if it hasn't 🎊!
Integrate With Other Platforms
Every business has multiple platforms, and we know how important it is for them to talk to each other. Pluto's integrations make it easy to get started and ensure you have all the data you need in one place.
Accounting Integration
Pluto syncs your company's transactional data to the most popular accounting platforms through direct integrations so you can automate your accounting and close books faster.
No more end-of-month mayhem! 😅
Mobile Wallet Integration
With Pluto, you can add your virtual or physical cards to your digital wallet to make transactions seamless and easy.
We support Apple Pay, Google Pay, Android Pay, and Samsung Pay.
What Else Does Pluto Offer?
Pluto gives you the opportunity to scale your business, without having to worry about the smaller details.
No FX Fees
Pluto doesn't charge you any foreign transaction fees for using your Pluto corporate card outside of the UAE.
If your business is expanding rapidly and your team is traveling more frequently, you won't have to worry about those pesky charges eating into your profits.
Or if your company needs to pay for subscriptions, contractors, or freelancers in a different country, you can do so without racking up a bill in FX fees.
Remote teams, frequent flyers, or big spenders, we've got you covered!
Accepted Worldwide
Whether your team is distributed, travels a lot, or makes international payments, Pluto’s corporate cards are accepted worldwide.
Advanced Security & Privacy
Pluto is PCI DSS Compliant. We take the safety of your information very seriously; all your data is stored and processed following the highest data protection standards in the industry.
Get Started in Minutes
Pluto's sign-up process takes minutes, not hours. By adopting a KYB and KYC process that can be done within a few clicks, you’ll be making transactions in no time.
- Simple application process.
- No credit history is required.
- Fast approvals.
- Instant card access once approved.
Let us take the hassle out of managing your expenses. Start Using Pluto Today - For Free.
© Pluto Card is a Pluto Financial Services Inc. company 2023
The product and services mentioned on this webpage belong to Pluto Technologies Ltd (Pluto), a company incorporated under the laws of Dubai International Financial Centre (DIFC), Dubai holding commercial license number CL5294. Pluto is a financial technology provider and not a bank. Pluto provides certain facilities for the utilization of payment services through Nymcard Payment Services LLC under the applicable payment network and Bank Identification Number Sponsorship of Mashreq Bank PSC. This is pursuant to the license by Visa® Inc and is available for the residents of UAE subject to Terms and Conditions of use