By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. View our Privacy Policy for more information.

Bill & Invoice Management Automation

Bill & invoice Management Software: Automate Managing Bills with Pluto

Collect, approve, pay and reconcile bills with an all-in-one payables solution.

4.8 / 5.0 star rating

Trusted by some of the largest Account Payables Teams

TVC & Music Video Production

Government Services

Aviation Company

Transportation

Travel

Largest Chemical Distributor

Real estate platform

Beauty

Transportation

TVC & Music Video Production

Government Services

Aviation Company

Transportation

Travel

Largest Chemical Distributor

Real estate platform

Beauty

Transportation

Real Estate

Mobile Car Services

Proptech company

Advertising and PR

Media

Media

Public Relations

Payments platform

Real Estate

Mobile Car Services

Proptech company

Advertising and PR

Media

Media

Public Relations

Payments platform

Save your AP team 80+ hours every month with Bill Pay automation

Automate manual bill management work, approvals, budget controls, and manage your cash flow - all before initiating any spends.

INSTANT EMAIL BILL CAPTURE & AUTO AI OCR

Capture bills instantly, bypass manual data entry

Forward invoices by email or upload them directly. Ditch time-consuming data entry with Pluto's AI OCR recognition to capture vendors and invoice details.

Replaces manual data entry & physical bills

Flexible Approval & Workflow Engine

Get the right people to approve bills with fully customized and auditable workflows

Set multi-level approval workflows based on various bill & internal company policy criteria. With Pluto, ensure compliance by making sure that the right people sign off every time.

Replaces tools like Approval Max, Jira & manual e-mail based approval routing

payments via pluto wire transfer or cards

Pay vendors across the globe with ZERO international wire transfer fees using Pluto Cards

Make local or international payments to multiple vendors in bulk via our one-click wire transfer within T+1 days or the Pluto cards to get the best FX rate the market can offer.

Replaces traditional, expensive, and slow bank transfers.

auto-sync bills with erp

Seamlessly reconcile bills with accounting

Easily integrate your bills and payments with your ERP accounting systems to close books 10x faster.

Replaces manual reconciliation

Automatic Reminders

Never miss a bill due date

Pluto automatically reminds approvers & admins when a bill is due, so your AP team has one centralised view of all of their action items every day.

Replaces late bill payments

Pluto definitely helps the business manage their operational spending in a most efficient manner and provide visibility of how the forecast would look like. Before Pluto, me as a CFO had to wait for a month end report to understand the spending and frequency of the same but now with Pluto have much better visibility on each department and their frequency of spending.

Jarna Gaglaani, CFO, UDrive

Control every payment, proactively

Transparency

Say goodbye to scattered bills and obscure payments. Effortlessly upload bills, get the right approvals, track their status, and gain real-time insights into your financial landscape.

Decentralisation

Break free from the constraints of a centralised system, empowering each department to handle their bills autonomously while maintaining overall control and oversight.

Auditability

Pluto Bills makes auditing a breeze. Our platform logs every action, every approval, and every payment, creating a comprehensive audit trail that stands up to scrutiny.

Bill Management + Bill Payments

Every week we receive 20-30 bills across our company that needs to be processed. Before Pluto our team would manually input details of every single bill, digitize them & send to approvers via e-mail. This quickly became extremely difficult to manage.

With Pluto, we now have all of our bills in a centralized location for review, processing and payment.

A platform that just keeps giving

2%

Maximum cashback on all FX transactions on bill payments made using Pluto Card

67%

Quicker bill turnaround time - from upload to payout

10+ hours

Weekly time saving with automated bill filings & accounting sync

200+

Currencies in which international bills can be seamlessly paid

FAQ

What is bill management?

Bill management is the process of managing invoices, which includes storing, verifying, approving, and processing bills. The aim is to ensure accurate and timely payments with consistent data across the accounting systems.

What are the challenges in manual bill management?

Managing bills manually is a challenge for all the teams. 

  1. Accounts Payable Team: It has to verify and reconcile piles of invoices while striving to adhere to stringent budget expectations. 
  2. Department heads or employees: They have to manage complex paperwork, including invoices, purchase orders, purchase requests, GRN etc., and experience delays due to unclear submission processes.

Finance and Accounting Teams: They spend significant time sorting through bills and encounter difficulties in effective communication during the process. Moreover, they struggle with using different systems for managing and processing bills.

What is the best way to keep track of bills?

The most effective way to track bills is using a bill automation tool that streamlines the entire process on a single platform. This tool automates invoice extraction via optical character recognition (OCR) and acts as a centralized hub for comprehensive bill management, allowing approval workflows, collaboration, verification, storage, and end-to-end bill management.

What are the components of bill management?

Bill management involves invoice receipt, verification, approvals, payment processing, and record-keeping. It begins with receiving invoices from vendors or service providers. Verification involves checking the accuracy and legitimacy of these invoices. Approvals are sought through predetermined workflows before payment processing. Once approved, payments are executed, and the entire transaction is recorded for financial records. This process ensures transparency, accuracy, and adherence to financial protocols within an organization.

How does Pluto help in managing bills in one place?

By consolidating the fragmented aspects of bill handling onto a single platform, Pluto enables you to take control with real-time visibility. From receiving invoices to effortlessly clearing multiple bills with just one click, Pluto eliminates manual tasks. Here's how Pluto simplifies the process:

  • Extracts invoices from email and WhatsApp, capturing the information on a unified platform
  • Notifies stakeholders for verification and approval through customizable multi-level workflows
  • Syncs with accounting software and ERP for consistent data across all platforms
  • Identifies duplicate invoices, preventing double payments
  • Facilitates payments with multiple options, offering the best forex rates and a 2% cashback on 200+ currencies